QuickBooks Online vs Desktop: Which Is Right for Your Business?

compare quickbooks online versions

In this section, we’ll overview the six versions of QuickBooks, giving the pros and cons of each. The vendors that appear on this list were chosen by subject matter experts on the basis of product quality, wide usage and availability, and positive reputation. All feedback, positive or negative, helps us to improve the way we help small businesses.

compare quickbooks online versions

This may be an important deciding factor for your business as you try to ensure every staff member gets the access they need to the program. Kelly Main is staff writer at Forbes Advisor, specializing in testing and reviewing marketing software with a focus on CRM solutions, payment processing solutions, and web design software. Before joining the team, she was a content producer at Fit Small Business where she served as an editor and strategist covering small business marketing content. She is a former Google Tech Entrepreneur and holds an MSc in international marketing from Edinburgh Napier University. Magazine and the founder of ProsperBull, a financial literacy program taught in U.S. high schools.

Is QuickBooks Online Or QuickBooks Desktop Better For My Business?

Depending on your business, the ability to integrate with other applications may be convenient, while for others, it can be a necessity. QuickBooks Online and QuickBooks Desktop have very different pricing structures, with QuickBooks Online available by a monthly subscription, while QuickBooks Desktop has an annual cost. QuickBooks Desktop features are better developed than comparable features found on QuickBooks Online.

  1. We believe everyone should be able to make financial decisions with confidence.
  2. QuickBooks Enterprise also has a number of other useful features and tools you won’t find with Premier, such as a business plan creator.
  3. QuickBooks Self-Employed offers basic features at a cost-effective price.
  4. Kelly Main is staff writer at Forbes Advisor, specializing in testing and reviewing marketing software with a focus on CRM solutions, payment processing solutions, and web design software.
  5. A product demonstration guided by a QuickBooks VAR (value-added reseller) is available.

Larger businesses will be looking at QuickBooks Premier, QuickBooks Enterprise, or the new QuickBooks Online Advanced plan, depending on the number of users they need. The type of business you run has a huge influence on which QuickBooks product is right for you. If you’re running a small business, you’ll be comparing QuickBooks Online or QuickBooks Pro. If you are a small business owner, it will come back to the decision between cloud-based and locally-installed software to determine which software is right for you. If you read the overview of each QuickBooks product, you may already have an idea of which version of QuickBooks is best for your small business.

QuickBooks’ other cloud-based product, QuickBooks Self-Employed, focuses on freelancers and contractors who want to maximize end-of-year tax-write offs. It works best for self-employed business owners who file their taxes with TurboTax, another Intuit product. QuickBooks keeps your financials organized, providing one place where you can easily manage your business and get real-time insights on how your business is doing. Terms, conditions, pricing, special features, and service and support options subject to change without notice. QuickBooks Pro, Premier, Enterprise, and Mac are the best for users with existing accounting experience or who want a locally-installed option.

Fortunately, a mobile app is now available with the introduction of QuickBooks Desktop 2022. However, the QuickBooks Desktop app is a very pared down version of the desktop and is poorly rated. QuickBooks Premier also has a payroll add-on, or you can purchase the QuickBooks Premier + Payroll annual plan. QuickBooks Enterprise Gold and Platinum plans include Enhanced Payroll, while Enterprise Diamond includes Assisted Payroll.

Best Alternatives to QuickBooks Desktop Pro & Premier

However, the QuickBooks Desktop licenses have been discontinued, and users have to buy a yearly subscription now instead. Additionally, QuickBooks Mac Plus and QuickBooks Pro Plus can no longer be purchased from the QuickBooks website and can be purchased by contacting Sales by phone or through an authorized QuickBooks https://www.online-accounting.net/ reseller. QuickBooks Enterprise supports up to 40 users, compared to Premier’s maximum of five. QuickBooks Enterprise also has a number of other useful features and tools you won’t find with Premier, such as a business plan creator. QuickBooks Premier is suitable for small to medium businesses with five or fewer users.

QuickBooks Online, on the other hand, was praised for its ease of adding vendors and customers as well as its helpful tutorial for beginners. What people didn’t like was the difficulty of navigating past transactions and the lack of customizations for reporting. According to Software Advice, Self-Employed is rated 3.9 out of 5 stars, while QuickBooks Online is rated 4.3 out of 5 stars. QuickBooks Self-Employed offers none of this, so if it seems like something your business would need, you’ll need QuickBooks Online.

You must purchase additional licenses if you want to access it on multiple computers. While you can add cloud access to QuickBooks Enterprise, it involves an additional fee. QuickBooks Online is not free to use, but new customers can choose between a 30-day free trial or a 50% discount for three months. You can also use QuickBooks’ ProAdvisor network to find certified accountants and bookkeepers. Given QuickBooks Online’s number of users, accountants outside of the network should be familiar with the software.

But there are some general guidelines to know which version might be the one for your business (and your budget). To enter a new fixed asset, you need to provide important details, such as the asset name and depreciation details. Plus allows you to assign classes and locations to your transactions, so you can see how your business performs across divisions, locations, rep areas, or any units that are relevant to your business. If you run businesses in multiple locations and you want to see which one is most profitable, an upgrade to Plus from Essentials is worth the price. With Essentials, you can track your unpaid bills easily and pay them directly within QuickBooks. You just need to select the bills you want to pay from the Pay Bills window, place a checkmark next to the bills, and then select Save or Save and Print.

QuickBooks Online VS Desktop Comparison

Ease of use is one of the most important things to consider when shopping for software. Neither QuickBooks Online or QuickBooks Desktop are difficult to use, although they offer very different https://www.kelleysbookkeeping.com/ user experiences. Both QuickBooks Online and QuickBooks Desktop applications offer a good selection of features, though QuickBooks Desktop features tend to be more comprehensive.

QuickBooks Online Plans Comparison Quiz

In this guide, we’ll break down QuickBooks Online pricing, including plans, key features, and alternative platform costs so you can decide which option is best for you. Additional users cost extra, and you can only have one to three users, making this an accounting solution for small businesses. https://www.quick-bookkeeping.net/ Service or project-based businesses should choose accounting software that can track project costs, revenues, and profits. The software must have tools to track time, record billable hours or expenses, send invoices for progress billings, or monitor project progress and performance.

Simple Start

If you’re new to accounting software, it’s important that you have the time to commit to learning the software. If not, QuickBooks Online is much more user-friendly, even for accounting newbies. Simple Start is a good starting point for most small businesses, especially those that don’t need to enter bills, track billable hours, and manage projects and inventory.

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